AMB 2024 in Stuttgart
AMB - short for International Exhibition for Metalworking - took place at the Stuttgart Exhibition Center from September 10 to 14, 2024. Every two years since 1982, the metalworking trade fair has offered exhibitors of all sizes the opportunity to showcase their new products, technologies, services and concepts.The task
XFAIR was able to support its customers with various features. The customer requirements were again extensive: from online registrations and hotel management to two different check-in solutions and meeting room management, everything was included. The challenge at this trade fair was not only to connect our software solutions with the tools already used by our customers via interfaces, but also to offer visitor tickets and check-in solutions in various versions. This included both general attendance in real time on the respective day of the trade fair and check-in to various areas, such as the catering area.
The implementation
Our in-house development team created a permanent interface to the customer’s own system to the customer’s own database in order to transfer the data of our customers’ employees directly into our web-based event management system (EMS) and process it as required, such as providing the visitors invited by the customers with trade fair tickets. The interface was also used to be able to use our check-in solution. This provided our customers with a QR code that they could use to check in and out for the day at the check-in terminals. The QR code also worked for employee catering in a separate area.
We created an online registration for our customers, which their employees could use as so-called coordinators to register their stand staff. This data was then used to process the hotel management via our corresponding module in collaboration with an external agency.
We also provided customers with a digital overview of meeting room occupancy in the catering area to guarantee seamless planning of meetings on site. We also configured seven workstations at the information desk so that on-site staff could use our search-and-call system flawlessly and put visitors in touch with the right contacts for them.
Our services
Hardware:
- 3 printers
- 2 monitors
- 7 telephones
- 1 multifunction printer
Software:
- 2 customized online registrations
- 1 hotel management
- 1 meeting room management
Hotel bookings
Meetings
various. contingent groups
Rooms
Overnight stays
Trade fair days
recorded customers / leads
Visitor tickets sent
The result
XFAIR was able to make hotel bookings in seven hotels with our solutions, which amounted to a total of 1,859 nights. Eleven different contingent groups had to be taken into account. Across all customers, 958 employees were registered and 4,600 customers were recorded via the information desk and interface. Our tools were used to reserve 61 meetings in four rooms on five days of the trade fair and 1,795 visitor tickets were sent out.
We were also able to coordinate the 2,500 m² stand area perfectly in cooperation with the trade fair in terms of cabling. Although this had already taken place in advance, we had to be particularly careful when installing our hardware and equipping the information desks in order to ensure that the trade fair ran smoothly and the stand was aesthetically pleasing.
We had around six months’ lead time for all these services.